N8N Automatiuon

Overview

1) Overview
n8n is an extensible low-code automation platform we use to orchestrate data flows across websites, CRMs, LMSs, marketing tools, and back-office systems. We offer:

Solution design (from intake to go-live)

Workflow development (custom nodes, integrations, error handling)

Hosting & DevOps (secure self-hosted or cloud)

Monitoring & Support (SLA-backed)

Enablement (playbooks, docs, handover)

Primary goals: reduce manual work, eliminate data silos, improve reliability, and create auditable, scalable processes.

2) Core Use Cases (Library)
Education & Events
Workshop Registration → LMS Enrollment: WordPress/WooCommerce ↔ LMS (Moodle/Canvas/Thinkific) + roster sync, Zoom/Google Meet provisioning, reminder emails, attendance capture, certificate issuing.

Application & Admissions: Form (WPForms/Typeform/Google Forms) → Google Sheets/Notion CRM → review pipeline → decision emails → invoice generation.

Mentor Management: Mentor onboarding → KYC/doc collection → availability sync (Google Calendar) → session scheduling → payout reporting.

Content Publication: Google Docs/Drive → WordPress CPT (Publications) → metadata mapping (volume, issue, journal, keywords) → Sendy/Newsletter broadcast.

Commerce & CRM
Order Ops: WooCommerce/Shopify → invoice (Razorpay/Stripe) → fulfillment webhooks → GST invoice PDF → Slack/Telegram alerts.

Lead Capture & Scoring: Forms/Chatbots → Notion/Airtable/HubSpot → lead score → routing → auto-replies.

Abandoned Cart Recovery: Trigger sequences via Sendy/Mailgun → coupon issuance → attribution logging.

Communications & Marketing
List Hygiene: Bounce/complaint sync from Sendy → suppression lists → CRM updates.

Lifecycle Messaging: Welcome, onboarding, NPS, re-engagement journeys.

Social & Community: Instagram/LinkedIn post schedulers, Discord/Telegram moderation alerts.

Data & AI
ETL/ELT Pipelines: Scheduled pulls from APIs → staging in Sheets/BigQuery → cleaned dataset → dashboard refresh (Looker Studio/Metabase).

AI Assistants: OpenAI API for text summarization, tagging, routing; RAG pipelines for FAQs; content classification.

Research Data Intake: CSV ingestion → validation → LCA/experiment repositories → notifications.

Internal Ops
Compliance & Records: Audit logs → encrypted object storage → retention policies.

Incident & Uptime: Health checks → PagerDuty/Slack alerts → postmortem templates.

3) Supported Integrations (selected)
Web/CMS: WordPress, WooCommerce, Webhooks (In/Out), REST/GraphQL

Email/Marketing: Sendy, Mailgun, Gmail, Google Workspace

Payments: Razorpay, Stripe

Messaging: Slack, Telegram, WhatsApp (Twilio/API vendors)

Productivity/DB: Google Sheets, Google Drive, Notion, Airtable, BigQuery, MySQL/Postgres

Scheduling: Google Calendar, Calendly

Meetings: Zoom, Google Meet

AI/ML: OpenAI API, Hugging Face Inference

We also build custom nodes for unlisted platforms.

4) Architecture & Hosting Options
Self-Hosted (Recommended): Docker + PostgreSQL, reverse proxy (Traefik/Nginx), HTTPS (Let’s Encrypt), object storage backups. Role-based access, audit logging.

Managed Cloud: n8n cloud or your preferred Kubernetes/PaaS.

Environments: Dev → Staging → Production; Git-based versioning; secrets management (env vars/HashiCorp Vault).

Security

IP allowlists, API key vaulting, webhook signature verification, PII minimization, per-flow encryption where applicable.

5) Packages & Pricing (Indicative)
Package Best For Scope Workflows SLA Monitoring Starting From
Starter Pilots & small automations 1 integration set + 3 business events up to 5 Community + email Basic health checks $799 setup + $199/mo
Growth Multiple teams & steady ops 3 integration sets + 8 business events up to 15 Business hours Advanced (alerts, retries, dashboards) $2,999 setup + $699/mo
Scale Mission-critical Any mix incl. custom nodes 16–40 24×7 (P1) SLOs, on-call, HA From $9,500 setup + $1,990/mo
Pricing adapts to data volume, custom development, and hosting model. INR quotes available.

6) Delivery Model
Intake & Discovery (1–2 weeks)

Stakeholder interviews, process mapping, data contracts.

Success metrics & acceptance criteria.

Solution Design

High-level architecture, data flow diagrams, failure modes.

Security & compliance plan.

Build & Test

Incremental workflow delivery; unit tests; sandbox runs; load tests for triggers.

UAT & Handover

Playbooks, runbooks, and admin training.

Go‑Live & Hypercare

Monitoring, rollback plan, post-launch tuning.

Artefacts Delivered

Systems diagram, ERD/data contracts, workflow specs, env matrix, security checklist, test report, runbooks.

7) Quality, Reliability & Observability
Idempotency & Retries: dedupe keys, exponential backoff.

Error Handling: try/catch branches, dead-letter queues, compensating actions.

Logging: structured logs, correlation IDs per transaction.

Metrics: throughput, latency, success/error rates; SLA dashboards.

8) Governance & Compliance
PII Handling: field-level encryption; data minimization; access controls.

Retention & Backups: policy-based purge; offsite backups with restore drills.

Auditability: change logs, approvals, release notes.

9) Sample Blueprints
Workshop Funnel: WP form → Google Sheet → Sendy welcome → payment link → LMS enrollment → reminders → attendance → certificate PDF → LinkedIn share prompt.

Mentor Sessions: Notion DB → mentor onboarding → availability sync → booking → reminders → Zoom link → feedback survey → payout sheet.

Publications Flow: Google Doc metadata → WordPress CPT (Publication) → DOI/metadata enrichment → newsletter snippet → social post.

Abandoned Cart: WooCommerce event → 3‑step email/SMS via Sendy/Twilio → dynamic coupon → outcome logging.

10) Add‑Ons
Custom n8n nodes (private or OSS)

High-availability cluster setup & disaster recovery

Data warehouse connectors (BigQuery/Snowflake)

GPT‑powered data labeling, content summarization

WhatsApp Business API onboarding

11) Support & SLAs
Channels: Email, Slack/Telegram, scheduled calls

Severity Levels: P1 (prod down), P2 (degraded), P3 (minor)

Response/Resolution Targets: Defined per package; incident postmortems for P1/P2.

12) Engagement Terms (Summary)
SoW with milestones; change requests via CR log

IP & confidentiality; subcontractor disclosures

Billing & approvals; time-and-materials for out-of-scope

13) Getting Started
Send us: systems list, data samples, priority use-cases (top 3), and target launch window.

Technical Specifications

Frequently Asked Questions

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